Open Accessibility Menu
Hide

Program Policies

Tuition and Fees

Tuition: $10,000 for entire program.*

Books and uniforms: $1,600

We do not have financial aid available, however, we do participate in Veterans benefits.

* Should a student withdraw from the program, a refund of a portion of the tuition is possible. Costs are estimated. The tuition is broken down by semester and is payable two business days before the beginning of the semester. Each semester's tuition is dependent upon how many credits are taken in the semester.

The Mary Washington Hospital School of Radiologic Technology is pleased to announce we have two annual scholarship awards ($5000 each) sponsored by Virginia Medical Imaging, MWH Foundation and Radiology Associates of Fredericksburg. One award for an incoming junior student and one award for a current senior student. Please contact us at 540.741.1802 or email shirley.cherry@mwhc.com to learn if you qualify.

VMI
Foundation Logo
RAF logo

TUITION REFUND POLICIES

Rejection: An applicant rejected by the school is entitled to a refund of all monies paid excluding registration and application fee.

Three-Day Cancellation: An applicant who provides written a notice of cancellation within three (3) business days, excluding weekends and holidays, of executing the enrollment agreement is entitled to a refund of all monies paid, excluding the $100 non-refundable registration fee.

Other Cancellations: An application requesting cancellation more than three (3) days after executing the enrollment agreement and making an initial payment, but prior to the first day of class is entitled to a refund of all monies paid, less a tuition fee of $100 and the $100 non-refundable registration fee.

Withdrawal Procedure:

  1. A student choosing to withdraw from the school after the commencement of classes is to provide a written notice to the Director of the school. The notice must include the expected last date of attendance and be signed and dated by the student.
  2. If special circumstances arise, a student may request, in writing, a leave of absence, which should include the date the student anticipates the leave beginning and ending. The withdrawal date will be the date the student is scheduled to return to from the leave of absence but fails to do so.
  3. A student will be determined to be withdrawn from the institution if the student misses seven consecutive instructional days and all of the days are unexcused.
  4. All refund request must be submitted within 45 days of the determination of the withdrawal date.

Students who withdraw from the School of Radiologic Technology after the beginning of an academic year will be given a refund for the tuition as follows:

  1. The first $100.00 is non-refundable
  2. The remaining tuition will be disbursed as follows:
    1. Withdrawal within the first four weeks of the semester 50%
    2. Withdrawal from 4-7 weeks of the semester 25%
    3. At and after 8 weeks of the semester No refund

Tuition and Payment Schedule

Semester Credit Hours Total Tuition
First Year Fall Semester 1 13.5 $1,928.61
First Year Spring Semester 2 14.5 $2,071.42
Second Year Summer Semester 3 12 $1,714.26
Second Year Fall Semester 4 17 $2,428.64
Second Year Spring Semester 5 13 $1,857.18
Total 70 $ 10,000.00

Transfer of Credit/Students:

As a general rule, the School of Radiologic Technology does not provide for the transfer of students from another radiology program into its curriculum. The school does not guarantee the transferability of credits to a college, university or institution. Any decision on the comparability, appropriateness, and applicability of credit and whether they should be accepted is the decision of the receiving institution. The school does realize certain circumstances may exist and will treat each case individually. The program reserves the right to deny admission if the possibility of course completion exceeds more than two semesters. All coursework will be completed in order to graduate from the program. Students may be granted transfer credit for completed general education courses taken previously if the courses articulate with the School of Radiologic Technology program. Students may be requested to submit course descriptions, competency transcripts, and education references for this articulation process. Transfer credits will only be accepted if the course was taken at an accredited institution within five years or if the student was granted a degree from a college or university. Students may participate in the College Level Examination Program at local institutions and present scores for consideration of transfer credits.

Graduation Requirements

Prospective graduates are to:

  1. Complete all courses in the curriculum with a grade of C or better in each
  2. Complete all clinical competencies, including the Terminal Competency Evaluation
  3. Arrange to settle all indebtedness to the School of Radiology
  4. Return all books
  5. Clean out locker
  6. Return Mary Washington Hospital identification badge and Dosimeter
  7. Attend graduation unless excused with special permission from the Program Manager

* Verification of education will not occur until 10:00 a.m. on graduation day so the ARRT Registry Exam should not be scheduled until that time
** Junior students are required to attend the graduation of the senior class unless their absence is excused by the Program Manager, who will decide what requirements will be completed to make up for the absence.

Grading Scale

The grading scale for the School of Radiology is as follows:

Grade Grade Point
100 – 94 A (4.0)
93 – 85 B (3.0)
84 - 77 C (2.0)
Below 77 F (0)

Due Process Procedure

Academic complaints are defined as a concern about a strictly academic matter, i.e. grade, work assignment, quality of instruction, the fairness of instructor and/or exam material, and clinical education. It is the intent of the School of Radiology to provide each student a means to resolve any issue arising from the application of the school’s policies, procedures, or rules. An issue shall be addressed as follows:

1. The student should first contact the instructor within five business days of the occurrence in writing outlining his/her issue. This action must be initiated by the student within five business days following the alleged complaint or the student’s awareness of the incident. If initiated after more than five business days, the student loses the right to pursue resolution of the grievance to a higher level of appeal. The instructor has five business days to respond. If the student is unsatisfied with the instructor’s written response and wishes to further pursue his/her issue then the student should advance to step two in the due process procedure.

*All clinical issues must first be presented to the School of Radiology Clinical Coordinator.

2. The issue is addressed in writing to the School of Radiology Program Manager. This action must be initiated by the student within five business days following the alleged complaint or the student’s awareness of the incident. If initiated after more than five business days, the student loses the right to pursue resolution of the grievance to a higher level of appeal. If the student is not satisfied with the resolution of the issue, a formal grievance procedure may begin.

3. The Program Manager will discuss the grievance, review the issues in the grievance and respond to the student, in writing, within five business days.

4. If the Program Manager’s reply is not acceptable, or if five business days pass and no answer is received, the student may request a meeting with the Administrative Director, Hospital Imaging Services. The student may request that the Executive Vice President, Human Resources or designee be present at this meeting. The School of Radiology Program Manager will also be in attendance. The meeting is to be held within five business days of the request.

5. The Administrative Director, Hospital Imaging Services will prepare a written response to the student within five business days. If the response is not satisfactory to the student, the grievance will go to the Executive Vice President, Human Resources or designee. The Executive Vice President or designee reviews all documentation involved and renders a decision, in writing, within 10 business days. The decision of the Executive Vice President, Human Resources or designee is final.

The Executive Vice President, Human Resources or designee, has the responsibility to interpret the grievance in light of established policies, procedures, and rules but does not have the privilege to formulate or change school policies or procedures. The JRCERT Standards are posted and any student wishing to file a grievance with the JRCERT has that ability if the grievance pertains to one of the standards. The procedure for filing a JRCERT grievance is outlined below:

  1. Follow the Due Process Procedure.
  2. If unsatisfied with the result from the facility, contact JRCERT in writing with your complaint.
  3. All JRCERT due process paperwork must pertain to one of the Standards.
  4. A copy of the complaint will remain in the manager’s office for USDE record compliance.
  5. All inquiries should be forwarded to: JRCERT, 20 North Wacker Drive, Suite 2850, Chicago, IL 60606-3182.
  6. Complaints which cannot be resolved by direct negotiation with the school in accordance with its written grievance policy may be filed with the State Council of Higher Education for Virginia, 101 N. 14th Street, 9th Floor, James Monroe Building, Richmond, VA 23219. All student complaints must be submitted in writing.
  7. No student will be subject to unfair actions as a result of initiating a complaint proceeding to the JRCERT or SCHEV.

Pregnancy Policy

Declaration of pregnancy is voluntary and at the discretion of the student. A student who becomes pregnant has the following options:

A. Voluntarily give a written notice of declaration of pregnancy – A student who voluntarily makes a written declaration of pregnancy may take advantage of lower exposure limits (0.5 rem), and additional dose monitoring provisions. The student must declare her pregnancy in writing to the Program Manager. The student will be referred to the Radiation Safety Officer (RSO) for additional counseling in protective measures and will be assigned a prenatal radiation badge.

B. Choose not to declare pregnancy - If the student elects not to declare pregnancy and to continue in the program, normal occupational exposure limits will continue to apply. The student must meet the academic requirements and clinical objectives with no accommodations made.

C. Continue in the program without modification – The student would continue to attend both clinical and didactic classes as scheduled with no accommodations made. The student must be able to meet the academic requirements and clinical objectives to continue in the program. Any time missed as a result of pregnancy will be made up after graduation and before being permitted to take the registry.

D. Withdraw declaration of pregnancy – If at any time the student decides to revoke her declaration of pregnancy, she may do so. This action requires written notification to the Radiation Safety Officer and the Program Manager.

E. Request a leave of absence – Refer to “Leave of Absence Policy” (program handbook pp. 33).

F. Withdraw from the program and apply for re-entry at a later time - Refer to the program Withdrawal and Re-Entry policy (program handbook p. 34).

For the occupational dose limit for the whole body of 5 rem (50 mSv) per year, which applies to occupationally exposed individuals, the risk is believed to be very low. Radiology students over the age of 18 are considered occupationally exposed individuals for the purposes of radiation protection. The Nuclear Regulatory Commission (NRC) has reviewed the relevant scientific literature and has concluded that an exposure of 0.5 rem (5 mSv) provides an adequate margin of protection for the embryo/fetus. Through proper instruction, strict adherence to safety precautions and through personal monitoring, it is possible to limit occupational exposure to under 0.5 rem during the period of gestation.

Back to the top