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Program Policies

Grading Scale

The grading scale for the MWH School of Radiologic Technology is as follows:

Grade Grade Point
100–94 A 4.0
93–85 B 3.0
84–77 C 2.0
Below 77 F 0

If academic problems arise during any semester, it is the responsibility of the student to seek academic counseling from the course instructor. A grade below a C in any course is considered a failing grade. Any student who receives a course grade below a C during any semester will be dismissed from the program.

Transfer of Credit

The MWH School of Radiologic Technology may consider transfer of students from another radiography program or admission of international technologists who must meet educational requirements to take the ARRT exam. The program will treat each case on an individual basis and will adhere to ARRT eligibility requirements. Tuition will be prorated based on courses the student is required to complete. The program will deny admission if the possibility of course completion for an associate degree exceeds more than two semesters. All didactic and clinical education must be completed to graduate from the program. The program does not guarantee the transferability of credits to a college, university, or institution. Any decision on the comparability, appropriateness, and applicability of credit and whether they should be accepted is the decision of the receiving institution.

Pregnancy Policy

A student may provide a written voluntary declaration of pregnancy to the Program Director/Manager. The student will be assigned a fetal badge to monitor the dose to the embryo/fetus. The dose limit for the embryo/fetus will be 5 mSv for the entire gestational period and 0.5 mSv per month. The student will be referred to the Radiation Safety Officer (RSO) for additional counseling in protective measures to assure radiation exposure to the student and fetus is kept as low as reasonably achievable.

A student who voluntarily declares pregnancy has the following options:

  1. Continue in the program without modification: The student would continue to attend both clinical and didactic classes as scheduled with no accommodations made. The student is required to meet the academic requirements and clinical objectives to continue in the program
  2. Continue in the program with modification: The student would continue on a full-time basis with the reassignment of rotations (as requested by the student) and scheduled with the Clinical Coordinator. Any clinical rotations or requirements not completed as a result of pregnancy must be made up before graduation and before being permitted to take the registry.
  3. Request a leave of absence.

The pregnant student may, at any time, withdraw her declaration of pregnancy. This action requires written notification to the Radiation Safety Officer and the Program Director/Manager.

Should the student choose the remain in the program during the pregnancy, absences due to pregnancy or childbirth are excused for as long as the student’s doctor says she has to be absent. At the conclusion of that period, the student is required to provide a physician's statement that verifies:

  1. Returning to routine class, lab, and/or clinical activities does not pose undue risk or harm to the student or others with whom the student will come in contact.
  2. Compliance with the Essential Functions.

At that point, the student will be reinstated to the status that she held when the leave began. She will have to make up any clinical time that she missed and must meet with the Clinical Coordinator to make up a plan. She will also have to make up any class or lab missed and must meet with the class/lab instructors to develop a plan.

Due Process Policy

Types of Grievances:

  1. General complaints: Students may address complaints with the appropriate faculty member (i.e., Clinical Coordinator and/or Program Director/Manager) at any time. This will not invoke the grievance procedure outlined below.
  2. Academic grievance procedure: This is a formal process through which a student can appeal through their course instructor, the school’s administrative leadership (academic policies), or the student’s final grade in a course. A final course grade appeal must be based on at least one of the following claims: capricious action on the part of the faculty member that affects the student’s final grade; prejudicial treatment of the student by the faculty member with respect to the application of the course syllabus, thereby affecting the student’s final grade; or a documented error in calculating the student’s final grade. A capricious action is defined as one made on a whim or without justifiable reasons. Prejudicial treatment is defined as treating the student lodging the final grade appeal differently than other students in the course with respect to the instructor’s application of the course syllabus. It is the intent of the School of Radiologic Technology to provide each student a means to resolve any issue arising from the application of the school’s policies, procedures, or rules.
  3. Non-academic grievance procedure: This is a formal process through which a student or student group can appeal a non-academic decision made by a faculty or clinical staff member that negatively affects a student/student group’s standing with the school. A non-academic grievance or complaint may include disputes between a student/student group and an office of the school regarding the quality of instruction, the fairness of instructor, and/or quality/fairness of clinical education. A non-academic grievance or complaint may include disputes between a student/student group and an office of the school regarding the interpretation and/or application of the policies and procedures, student governance issues, student activities, and other concerns that a student might present for redress. A non-academic grievance may be based on one of the following claims: arbitrary and/or capricious actions by a Clinical Preceptor, Competency Evaluator, Clinical Coordinator or Program Manager; prejudicial treatment of a student by a Clinical Preceptor, Competency Evaluator, Clinical Coordinator or Program Director/Manager; or an administrative error in the application of a policy by a Clinical Preceptor, Competency Evaluator, Clinical Coordinator or Program Manager.

Grievance process:

  1. This process must be initiated by the student within five business days following the alleged complaint or the student’s awareness of the incident. If initiated after more than five business days, the student loses the right to pursue resolution of the grievance to a higher level of appeal.
    1. Academic grievance: The student may address the issue in writing to the course instructor within five business days of the occurrence in writing outlining his/her issue. The instructor has five business days to respond. If the student is unsatisfied with the instructor’s written response and wishes to further pursue his/her issue, then the student should advance to step two in the grievance procedure.
    2. Non-academic grievance: The student may address the issue in writing to the Clinical Coordinator within five business days of the occurrence in writing outlining his/her issue. The Clinical Coordinator has five business days to respond. If the student is unsatisfied with the instructor’s written response and wishes to further pursue his/her issue, then the student should advance to step two in the grievance procedure.
  2. The student may address the issue in writing to the School of Radiologic Technology Program Director/Manager. The Program Director/Manager will discuss the issue with the course instructor, meet with the student, review the issues in the grievance, and respond to the student in writing within five business days. If the student is unsatisfied with the Program/Director/Manager’s written response and wishes to further pursue his/her issue, then the student should advance to step three in the due process procedure.
  3. The student may send a written request to schedule a meeting with the Director, Clinical Operations, Imaging, Pathology, and Laboratory Services within five days. The student may request that the Senior Vice President & Chief Human Resources Officer or designee be present at this meeting. The School of Radiologic Technology Program Director/Manager will also be in attendance. The Director, Clinical Operations, Imaging, Pathology, and Laboratory Services will prepare a written response to the student within five business days. If the student is unsatisfied with the response, the student should advance to step four in the due process procedure.
  4. The student may send a written request to schedule a meeting with the Senior Vice President & Chief Human Resources Officer or designee. The Senior Vice President or designee reviews all documentation involved and renders a decision, in writing, within 10 business days. The decision of the Senior Vice President & Chief Human Resources Officer or designee is final. The Senior Vice President & Chief Human Resources Officer or designee has the responsibility to interpret the grievance in light of established policies, procedures, and rules but does not have the right to formulate or change school policies or procedures.

JRCERT Noncompliance

A complete copy of the JRCERT Standards can be found at https://www.jrcert.org/programs-faculty/jrcert-standards/). If at any time during enrollment in the Radiography Program a student feels the program is not in compliance, these non-compliant issues must be in writing and first discussed with the Program Director/Manager. The Program Director/Manager has 5 business days to respond. If the student is not satisfied, the discussion should be taken to the Administrative Director of Hospital Imaging Services. The Administrative Director of Hospital Imaging Services has 5 business days to respond. At any time, the student can contact the JRCERT at the address provided on page 2 in this handbook. The student’s written allegation of noncompliance and resolution will be filed and held in the strictest confidence.

Complaints to SCHEV

Complaints that cannot be resolved by direct negotiation with the school in accordance with its written grievance process may be filed with the State Council of Higher Education for Virginia (SCHEV), 101 N. 14th Street, 9th Floor, James Monroe Building, Richmond, VA 23219. All student complaints must be submitted in writing.

No student will be subject to unfair actions as a result of initiating a complaint proceeding to program faculty, the JRCERT or SCHEV.

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